1. Shipping

Only ISO containers of size 20’, 40’ or 40’ HC are to be used for shipping. Any deviation must be approved in writing by Meditrade UK’s purchasing or logistics team prior to shipment.

2. Information at the forwarder

The supplier must book the shipment with the forwarding agent at least four (4) weeks in advance. Failure to meet this deadline may result in the supplier being held liable for any resulting delays or additional costs incurred by Meditrade UK.

3. Quality control of containers

The supplier is responsible for inspecting each container for suitability before loading. This inspection must be documented with photographs and included with the shipping documents. The supplier shall be fully liable for any product damage caused by unsuitable or defective containers.

4. Loading and Cargo Securing

The supplier is fully responsible for proper loading, cargo securing, and safe stowage of the goods. The following must be observed:

• Compliance with all applicable weight limits and weight distribution rules.
• Prevention of bulging, shifting, or transport damage through adequate securing devices.
• Protection of goods against temperature, humidity, and poor ventilation.
• For shipments between September and March, the top layer of goods must be covered to prevent condensation damage.
• Goods from the same batch and with the same expiry date must be loaded together. Mixed orders must be clearly separated and approved in advance by Meditrade UK.
• Goods must be loaded sequentially by article type and stacked so that labels are clearly visible for quick identification and quantity checking.

5. Container documents

All documents must be received by Meditrade UK no later than 10 days after shipment. Required documents include:

• Detailed Packing List
• Commercial Invoice
• Certificate of Origin
• Certificate of Analysis
• Bill of Lading
• For sterile products: Certificate of Sterilization
• Container inspection report with photographs

6. Capacity Notification

The supplier must immediately notify Meditrade UK if the ordered volume exceeds the container capacity. Such orders require written approval before shipment.

7. Reservation of acceptance

All goods are accepted subject to full quantity and quality verification after unloading. Meditrade UK reserves the right to reject or claim for defects discovered later, even if a visual inspection was carried out on arrival.

8. Regulatory Requirements

By accepting the order, the supplier confirms:

1. All products are manufactured, packaged, labelled, stored, and shipped in accordance with applicable standards and specifications (or trade customs where no standard exists).

2. Full traceability of each product and batch.

3. All relevant documentation is retained for a minimum of 10 years from the date of shipment.
4. The supplier maintains a certified Quality Management System according to ISO 13485.
5. The supplier agrees to audits (including unannounced) by Meditrade UK, regulatory authorities, or Notified Bodies.
6. Any changes to product design, manufacturing process, materials, production site, or subcontractors must be notified to Meditrade UK in writing in advance, including the affected lot/serial numbers.

9. Additional expenses

Any deviation from these Delivery Terms may result in additional costs for Meditrade UK. Meditrade UK reserves the right to charge the supplier for any extra expenses incurred. Non-compliance with these terms may also lead to further claims against the supplier.

10. Place of jurisdiction:

These terms are governed by the law of England and Wales. The courts of England and Wales shall have exclusive jurisdiction over any disputes arising from these terms or related deliveries.